Last updated: November 8, 2025
We collect information you provide directly to us when you create an account, add teammates, upload or paste transcripts, create tasks, or communicate with us. This may include your name, email address, workspace details, meeting metadata, and any other information you choose to provide.
We also collect information automatically when you use Plan AI, including log data, device information, usage analytics, and cookies. Meeting recordings or transcript files you upload are stored securely for processing and retrieval within your workspace.
We use the information we collect to provide, maintain, and improve Plan AI, to communicate with you, to personalize task recommendations, and to develop new automation features.
Transcript snippets may be processed by AI models to generate summaries, tasks, themes, and insights. We do not sell your data to third parties.
When you connect optional integrations (such as calendar, conferencing, or ticketing tools), we may collect metadata needed to sync agenda items, attach recordings, or push generated tasks. We only access the scopes you authorize and store integration tokens securely.
Plan AI uses hosted and third-party AI models to process transcripts, detect speakers, cluster themes, and recommend action items. These services process your data solely to deliver Plan AI features and are bound by confidentiality obligations.
We do not transfer or disclose your information to third parties for purposes other than the ones provided in this policy. We may share your information with service providers who perform services on our behalf, such as hosting, AI processing, data analysis, and customer support.
We may also share your information as required by law, to protect our rights, or in connection with a merger, sale, or transfer of our assets.
Security procedures are in place to protect the confidentiality of your data. We use encryption to protect your information, restrict access to transcript content to authorized staff, and maintain administrative, technical, and physical safeguards to protect against unauthorized access, use, or disclosure.
However, no method of transmission over the Internet or electronic storage is 100% secure, so we cannot guarantee absolute security.
We store your personal information for a period of time that is consistent with our business purposes. We will retain your personal information for the length of time needed to fulfill the purposes outlined in this privacy policy unless a longer retention period is required or permitted by law.
Transcript Data Retention: Uploaded transcripts, generated tasks, and AI summaries are retained while your workspace remains active. When you delete a transcript, disconnect an integration, or close your Plan AI account, related data is deleted or anonymized in accordance with our retention schedules.
When the data retention period expires for a given type of data, we will delete or destroy it. You may request for your data to be deleted by contacting us at projects@blueberrybytes.com or by using the Data Deletion page on our website.
Depending on your location, you may have certain rights regarding your personal information, such as the right to access, correct, delete, or restrict processing of your information.
To exercise these rights, please contact us using the information provided in the "Contact Us" section below.
We may update this privacy policy from time to time. If we make material changes, we will notify you by email or by posting a notice on our website prior to the change becoming effective.
If you have any questions about this privacy policy or our privacy practices, please contact us at projects@blueberrybytes.com or via your Plan AI workspace support channel.